Privacy Notice - Community Regeneration Key Fund

Introduction:

Conwy County Borough Council is a Data Controller registered with the Information Commissioners Officer.

https://ico.org.uk/ESDWebPages/Entry/Z4738791

The Service who will be processing (using) your personal data is:

The Council, specifically Funding & Governance, on behalf of the UK Government and Gwynedd County Council (as the UKSPF Lead Authority in North Wales), will be administering the Conwy UK Shared Prosperity Key Funds 

The reason (purpose) it is necessary to process your personal data is:

The Council will use your information to assess Conwy UKSPF Key Fund grant applications and share your information with UK Government, Welsh Government, Gwynedd County Council (as the UKSPF Lead Authority in North Wales), 3rd Sector Organisations and any other relevant organisations, depending on the application.

The Council will also use your information during the administration of the Conwy UKSPF Key Fund and to monitor and evaluate your project.

The personal data that will collected and processed is:

The information we hold and process for Conwy UKSPF Key Fund applications will typically include, but not limited to:

• name
• address
• contact details
• information relating to the applicant organisation, e.g. financial information

The lawful basis for processing your personal data is:

(see Lawful basis for processing | ICO)

The Council will use your information for decision making and this will determine whether or not your grant application will be successful.  The Council will also use your information whilst the project is being implemented, for administration, monitoring and evaluating the progress of your project.

The lawful basis for this is UK GDPR article 6(1)

• e) processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller 
  
  

We also have a duty under the following legal basis: The prevention/detection of crime, including false representation in accordance with the Fraud Act.

Details of any special category data collected and processed (if any)

N/A

The lawful basis for processing your special category data is:

N/A

How/where your data is stored:

Conwy County Borough Council use a variety of different systems to store and process your data, some of these are hosted internally, whereas others are hosted by 3rd party organisations on cloud based hosting within the European Economic Area (EEA)

How long your data will be held for:

We will retain your personal information for 10 Years from the end of the Funding Programme. 

Who your data may be shared with:

Your personal information may be shared within Conwy County Borough Council or with external partners and agencies involved in delivering services on our behalf.  They will only have access to your information if it is needed to provide you with a service.

The Council may also provide personal information to third parties, but only where it is necessary, either to comply with the law or where permitted under Data Protection legislation. Examples of third parties who we may share your information with include (but are not limited to):

• UK Government
• Welsh Government
• Gwynedd County Council as the UKSPF Lead Authority in North Wales
• 3rd Sector Organisations
• and any other relevant organisations

If your personal information is transferred outside the European Economic Area (EEA) for any reason we will ensure that safeguards are in place to protect it to at least the same standard applied within the EEA.

Your data rights:

In law you have a range of rights over your personal data which include:

• the right to be informed
• the right of access to the personal data we hold about you.
• the right to correct any inaccuracies within the personal data we hold.
• the right to have your personal data deleted when it is no longer required.
• the right in limited circumstances to restrict how your personal data is used.
• the right to object to the use of your personal data.
  
  

In the rare situations where we rely on consent as the lawful basis upon which we process your personal data, you may withdraw that consent at any time.

Please also see the CCBC Full Privacy Notice:

Conwy County Borough Council Full Privacy Notice - Conwy County Borough Council

Any other information relevant (if required):

Service contact:

Information Governance Unit:

If you have any other questions about how your personal data is used or you wish to exercise any of your rights referred to above please contact:

Conwy County Borough Council
Information Governance Unit
PO Box 1 Conwy LL30 9GN

info-gov.unit@conwy.gov.uk

01492 574016/577215

If you believe we have failed to handle and manage your personal data appropriately you have the right to appeal to the:

Information Commissioner’s Office – Wales 2nd Floor
Churchill House
Churchill Way
Cardiff
CF10 2HH

Email: wales@ico.org.uk