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Introduction:
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Conwy County Borough Council is a Data Controller registered with the Information Commissioners Officer.
https://ico.org.uk/ESDWebPages/Entry/Z4738791
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The Service who will be processing (using) your personal data is:
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Electoral Services
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The reason (purpose) it is necessary to process your personal data is:
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It is a requirement of the Electoral Commission that Conwy undertake a Polling District and Polling Place Review every 5 years, and it is a requirement that we publish all correspondence and submissions sent to the (Acting) Returning Officer in connection with the review which will include the correspondent’s name.
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The personal data that will collected and processed is:
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Names, organisation, address.
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The lawful basis for processing your personal data is:
(see Lawful basis for processing | ICO)
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What is the lawful basis for the processing?
The lawful bases for processing are set out in Article 6 of the UK GDPR. At least one of these must apply whenever you process personal data:
(a) Consent: the individual has given clear consent for you to process their personal data for a specific purpose.
(c) Legal obligation: the processing is necessary for you to comply with the law (not including contractual obligations).
(e) Public task: the processing is necessary for you to perform a task in the public interest or for your official functions, and the task or function has a clear basis in law.
(f) Legitimate interests: the processing is necessary for your legitimate interests or the legitimate interests of a third party, unless there is a good reason to protect the individual’s personal data which overrides those legitimate interests.
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Details of any special category data collected and processed (if any)
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Racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person's sex life or sexual orientation. None.
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The lawful basis for processing your special category data is:
(see Special category data | ICO)
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What is the lawful basis for the processing?
The lawful bases for processing special category data are set out in Article 6 of the UK GDPR. At least one of these must apply whenever you process this data:
N/A
If you are relying on conditions (b), (h), (i) or (j), you also need to meet the associated condition in UK law, set out in Part 1 of Schedule 1 of the DPA 2018.
Will be N/A if no special category data is processed?
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How/where your data is stored:
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It is held/hosted internally? Or by a 3rd party (i.e. cloud hosting) Internally.
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How long your data will be held for:
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What does your Retention Schedule state?
5 years – until the next review is undertaken.
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Who your data may be shared with:
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Internally with other Services? Who?
Externally with other partner organisations? i.e. HMRC, DWP, Police, other LA’s?
Will not be shared but name will be stated within the public report document along with the recipient’s comment
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Your data rights:
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In law you have a range of rights over your personal data which include:
- the right to be informed
- the right of access to the personal data we hold about you.
- the right to correct any inaccuracies within the personal data we hold.
- the right to have your personal data deleted when it is no longer required.
- the right in limited circumstances to restrict how your personal data is used.
- the right to object to the use of your personal data.
In the rare situations where we rely on consent as the lawful basis upon which we process your personal data, you may withdraw that consent at any time.
Please also see the CCBC Full Privacy Notice:
Conwy County Borough Council Full Privacy Notice - Conwy County Borough Council
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Any other information relevant (if required):
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Provide any other information considered relevant to ensure ‘fairness’. |
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Service contact:
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If you have any questions re the above please contact:
electoral@conwy.gov.uk |
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Information Governance Unit:
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If you have any other questions about how your personal data is used or you wish to exercise any of your rights referred to above please contact:
Conwy County Borough Council
Information Governance Unit
PO Box 1
Conwy
LL30 9GN
Email: info-gov.unit@conwy.gov.uk
Phone: 01492 577215
If you believe we have failed to handle and manage your personal data appropriately you have the right to appeal to the:
Information Commissioner’s Office – Wales 2nd Floor
Churchill House
Churchill Way
Cardiff
CF10 2HH
Email: wales@ico.org.uk
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